Enterprise System Development IT Consulting System Architecture Design System Development

Cross-venue Inventory Management

Client: Event merchandise company
Duration: 2 months
Team Size: "4 man/month Offshore development team comprising a project manager, bridge engineers, developers, testers and a designer"
Technology: JavaScript, PHP

Context & Pain points

The client operated a sales system in which inventory was managed separately for each venue and event. In practice, however, allocating the right quantity of products to each venue was challenging because attendance varied significantly between events and was difficult to forecast.

Client Objective

Introduce flexible inventory management to improve product allocation across venues and events.

Solution

• Fenix proposed classifying events by how their inventory is managed.
• For standard events, each venue continues to manage its own stock, preserving compatibility with existing business processes.
• Events that need more flexible allocation across venues can use a shared inventory option. In this mode, venues within the same event draw from a common stock pool instead of holding separate inventories. Products can then be allocated according to actual sales demand.

Challenge

• The new module had to be integrated into a live system.
• Preventing critical defects was essential, as errors could lead to incorrect sales quantities.

How We Solved It

• We analyzed the existing architecture in detail, developed comprehensive test scenarios and strengthened compatibility checks between the new module and live features.
• Reviews and defect resolution continued throughout development.
• We also planned multiple rounds of testing to prevent critical defects from reaching production.